How Can I Get a Binder Sent to My Lender or Mortgage Company?

Technology makes it easy for us to send a binder to your lender or mortgage company. Most finance companies, dealers, real estate brokers, loan officers and processors and closing or escrow officers will accept a faxed or emailed binder.

A binder differs from a policy declarations page, certificate, application or identification card in that the insurance company may not even know yet that the policy exists. Insurance companies contract with insurance agents and in that contract define a certain authority the agent has to obligate the company to insure a risk. This is called binding authority. It would be assumed that the insurance company has done its due diligence to investigate the professional ability to represent the insurance company out in the field or market place. Once the insurer is satisfied the agent knows the business, has the proper licensing and malpractice insurance in place, it will grant him or her the limited authority to declare a certain property, car, activity or event insured by the company. These properties, cars, activities, etc. are referred to as the risk. This action by the agent to issue a binder is called binding the risk.

The document the agent issues to the interested parties such as lenders, mortgage companies, finance companies, real estate agents and such is called a binder. It is a temporary contract that has very limited information about what is insured, for how much it is insured and by whom. The binder has a time limit. The State of Oregon grants insurance companies the right to cancel a policy if the risk the agent has bound does not meet the rules, guidelines and merits of acceptability by that company. It could be a mistake on the part of the agent not knowing the rules, purposely ignoring the rules or not knowing all the pertinent information about the risk to make a proper judgment before issuing the binder and accepting the risk on behalf of the insurance company. That is why the insurance company allows insurance agents to only issue a binder with a time limit of say 30 days. That gives the insurance company time to review the application and decide whether the risk is acceptable to them or not.

A binder is a big deal. The authority an agent has to issue a binder is a big deal and a lot of professional responsibility and should not be taken lightly. Your financial well being is in the hands of your agent. Your agent ought to be extremely familiar with what the insurance company he or she represents will accept. Fortunately, most insurance companies provide sophisticated software programs and websites that assist the agent in selecting the risk. The rules and guidelines of acceptability are built in to the programming of the website and if the agent fills in all the blanks properly, then very few mistakes ought to be made. These tools aren't 100% foolproof. The agent must still use extreme caution and analytical skill to decide where to place a risk.